Punch clock management

Settings for clocking in and out

Contents

Round clock in

Round clock out

Copy start time from schedule

Copy end time from schedule

Approve clock

Round break shift

Default clock shift

Clock out after

Allow clock in without schedule

Basic

Round clock in

This setting can be used to determine how the start time is recorded. The different options from the dropdown are shown below along with an example.

• None: The clock-in times are recorded to the seconds.

• Nearest: An employee clocks in at 8:06, then a time of 8:00 is recorded. If the employee clocks in at 8:09, then a time of 8:15 is recorded.

• Up: An employee clocks in at 8:03, then a time of 8:15 is recorded. If the employee clocks in at 8:12, a time of 8:15 is also recorded.

• Down: An employee clocks in at 8:04, then a time of 8:00 is recorded. If the employee clocks in at 8:13, a time of 8:00 is still recorded.

Round clock out

This setting can be used to determine how the end time is recorded. The different options from the dropdown are shown below along with an example.

• None: The clocking times are precisely registered.

• Nearest: An employee clocks at 17:06, a time of 17:00 will be registered. If the employee clocks at 17:09, a time of 17:15 will be registered.

• Up: An employee clocks at 17:04, a time of 17:15 will be registered. The employee clocks at 17:10, a time of 17:15 will still be registered.

• Down: An employee clocks at 17:05, a time of 17:00 will be registered. If the employee clocks at 17:13, a time of 17:00 will still be registered.

Copy start time from schedule

If the clock-in time is within the set range, then the start time is taken from the work schedule.

Copy end time from schedule

If the clock-out time is within the set range, then the end time is taken from the work schedule.

Approve clock

By turning this setting on, all clocked hours are automatically approved in the timesheet. Highlighted below are the various options from the dropdown.

• Always: All registered hours are always automatically approved.

• On schedule match: The registered hours are automatically approved when the clocked times match the schedule times.

• Never: The registered hours are not automatically approved.

Advanced

When you click on Advanced settings in the upper right after entering these settings, there are a number of other settings visible. 🔎

Round break shift

A break shift consists of 2 shifts where the time between the end of shift A and the start of shift B is less than one hour.

Default clock shift

When a clock-in action does not match a scheduled shift, it falls back to the selected default clock-in action.

Clock out after

There is automatic clock-out once the maximum set working time has elapsed. At that time, the end time is set equal to the start time. In addition, an e-mail is sent to the employee who forgot to clock out. User groups for which the notification is set up also receive a message. This way the times can be adjusted manually.

Allow clock in without schedule

It is possible to allow employees to clock in only if they are actually scheduled.