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Record working hours manually

In this article you can find out how to manually record employee hours worked.

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In Shiftbase there are a couple of different options how to add employees worked hours. We will discuss the most commonly used ones in this article.

Contents

Adding hours over the Timesheet

Adding hours over the Employee

Adding hours over the Mobile app

Timesheet form explained

Adding hours over the Timesheet

To record hours worked over the Timesheet, navigate to the Tab Timesheet on top and click on the button on the top right called +Add worked hours

Add worked hours EN

💡Tip: If you select the button at the very top of the page, you will need to fill in more information then if you select the button at the bottom.

Adding hours over the Employee

To record hours worked over the Employee, navigate to the Tab Employees > select an employee> Timesheet. Here, you have a button called + Add worked hours

Adding hours over the Mobile app

To record hours worked over the Mobile app, you simply need to open the app and open the register More on the bottom right. Now select Employees.

Choose the employee you want to record hours for

Here you can select the Timesheet menu under the employee.

Now click on the + on the top right of your screen

You can now add the hours of your employee.

Timesheet form explained

In all the above ways mentioned, you will be presented with a form to fill out for your employee. Below, we explain each point:

Add timesheet EN-shdw

  • Date: The date on which the shift took place.

  • Employee: The employees for whom the hours are to be recorded.

  • Department: The department in which the shift took place.

  • Team: The team in which the shift took place.

  • Shift: The desired type of shift.

  • Start time & End time: The working hours for the shift.

  • Unpaid break: Duration of the break in minutes. The unpaid break will not be counted as worked hours. 

  • Paid break: Duration of a paid break in minutes.

  • Meals: Insert the number of meals consumed in this shift

  • Mileage: Insert the number of travelled distance

  • Note/Details: Any description of the service.

  • Rate card: Optionally select a different Rate card from the one in the employee's Contract type.

  • Notify employee: Select this option to send a notification to the employee about the added timesheet. 

  • Custom fields:  If you require additional details in a shift, you can set up a custom field. 

⚠️ Warning: By default, the scheduled shifts are copied from the schedule per day to the timesheet. If you don't want this, you can adjust this in the timesheet settings.