How to create and use department variations for your settings
Should you have multiple departments in your Shiftbase account, the option for "department variations" may interest you. Settings that can vary per department can be saved with these department variations. This way, you can create a default and set up a variation only for the department that has exceptions compared to the default. This feature can be found at the following settings:
- Employees: Notifications
- Time tracking: General
- Time tracking: Notifications
- Time tracking: Clocking
- Time tracking: Break rules
- Schedule: General
- Schedule: Notifications
- Schedule: Availability
Contents
Set up a Department variation
For any of the above-mentioned setting pages, you can either edit the default settings and save them for all the departments. Or you can create a variation specific for a department.
For example, we’ll use the Time tracking: Notifications page.
At the top right drop-down menu, you will see Default settings. This means that the settings are applicable to all departments. If you edit any of the settings and save the changes, this will apply to all departments at once.
If you want a variation for one specific department, you can create a new variation as follows.
By clicking on the drop-down menu, you can select Create department variation. If you click on this option, you will see the following:
First, select the department for which the variation should be in place (departments that already have a variation will not be shown in the list). Then, you configure the settings to your liking for this specific department. Once the configuration is done, click on Save at the bottom of the screen. A new department variation has then successfully been added.
Deleting a Department variation
It is also possible to delete a department variation. This will undo the changes you made in the settings for the specific department and revert them back to default. To delete a variation, click on the drop-down menu in the top right of the screen. Then hover your mouse over the department and you will see a trash bin icon:
Once you click on the trash bin icon, the following modal will appear:
By clicking on the Delete department variation button, the variation will now be permanently deleted.
