Public holidays

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In Shiftbase, it is possible to add and import public holidays. With public holidays, you can differentiate public holidays between country and region and select for which departments they are applicable. Furthermore, you can automate absences on public holidays in case employees do not need to work.

Moreover, surcharges on public holidays can also be managed with a rate card. If employees work on a public holiday, surcharges are automatically applied if set up. 

Contents

Public holiday groups

Adding and importing public holidays

Absence on national holidays

Where are Public holidays displayed?

Public holiday groups

First, the holidays need to be added to Shiftbase. To start managing the Public holidays, navigate in Shiftbase to Settings > Employees > Public holidays.

National holidays can differ per country and region. That's why public holidays are initially managed in public holiday groups, so groups can be selected per department.

If you had never created a Public holiday group before, you can create one by pressing + Create group. Give the group a name and select for which departments this group is relevant. You can always edit a group later by pressing on the pencil icon.

Adding and importing public holidays

When you have created a new holiday group or are editing an existing group by pressing the pencil icon, the name, departments, can be altered. 

Here, the public holidays can be manually added or imported. Press + Add holiday and add the name and date of the public holiday.

To add public holidays faster, you can import them. Click on + Import public holidays to start. This will be done in two steps

1. Select the year and the country. For some coutries, for example the United Kingdom, there's also the option to select the Region. Click on Next to proceed.
   
   
   
   

2. The relevant holidays for the country and region are loaded. Check which holidays are relevant for your organisation. Deselect the holidays on the left side if certain holidays are not applicable. Click on Import to add the selected holidays.
   
   
   

Once the public holidays are imported, they can be viewed in the table below. Should you still be missing certain holidays, you can still manually add them via the button + Add holiday.

Absence on national holidays

If employees are off on the public holidays, Shiftbase can add an absence automatically. To do so go to Settings > Absence > Absence policy.

In the absence policy, there's the setting for Absence on public holidays. 

By default, this option is disabled, indicating "no absence". If employees should be off, you can select which Absence type is taken. Shiftbase already has an absence type for public holidays holidays called National holiday. With the National holiday absence type, no absence balances are used.

With the option Zero out absence on public holidays, you ensure that any other absence on a public holiday are not calculating absence hours. If an employee requests a vacation in a period where there's a national holiday, no time-off hours are used for the national holiday.

Where are Public holidays displayed?

After you've added the Public holidays you can find them in the Events in Schedule on the top. Make sure you have set the Filter Show events.

Now the Holidays are displayed on the top of your Schedule in the Events row.