How do I pay out plus hours?

When employees work more hours compared to their contract hours, they accumulate plus hours, which become visible in the plus minus overview. These plus hours originate from the timesheet or surcharges and overtime policies, which have the plus minus set as destination. Let's find out how we can pay out these plus hours.

To do a payout of an employee, navigate to their plus minus overview. Find the button on the bottom of the page to initiate a correction. 

• Action: Select the option Payout
• Correction date: Select the date to view what the balance was at that time and which date the correction will be placed on.
• Payout date: Select the date on which the payout is. 
  • If you use an integration, the payout date should fall in your selected payroll period.
• Balance On Date: Here you will see the balance on the date you've selected at Correction date.
• Correction: Insert the amount of hours which are to be paid out. Since we are deducting hours from the plus minus overview, a minus should be added to the correction amount.
• Note: Write an additional note for the reason of the pay-out. It is recommended to always write a note for future reference.

When you have made the correction, you will see the result on the bottom of the page.

Payout in Bulk

Let's go over how to do a payout for multiple employees at once! Open the Employees module and select the desired employees on the left side. Navigate to the Bulk Action button, and select the bulk action Correct balances on the top right.

In the following screen, you will see the different bulk options, the employees with their current balances and the effect of the bulk action on the balances. To do a payout of all the remaining plus hours, set the correction type to Reduce balance to and press Recalculate.

Reports

When you've performed a payout, they will now show on the Payroll report and Integration reports. The amount of hours which are paid out will be visible under the column Plus-min correction (Hourly employee) and Plus-min correction (Contract hours).