Managing notifications

In this article you can find out how to manage all notifications from the settings.

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All notification emails sent from the system can be configured from the Settings. For each department, it can be specified which access rights group receives an email.

Contents

Notifications
Employees
Timesheet
Schedule

Notification 

In general, you can manage all notifications through your account settings. Here, you click on the topic you want to adjust notifications for in the menu on the left.

 

 

Employees

Here you can specify how many days in advance you want to receive a notification about an employee's contract expiration.

• First reminder: The number of days in advance that the first contract reminder is sent.

• Second reminder: The number of days in advance that the second (and final) contract reminder is sent.

• Contract expired: When an employee's contract expires, the employees within the selected rights group are notified.

• Employee file expired: When an employee's file expires, the employees within the selected rights group are notified.

• Anniversary reminder: Based on the "Date of employment" field for an employee, the employees within the selected rights group are notified of an anniversary.

• Birthday reminder: Based on the "Date of birth" field for an employee, the employees within the selected rights group are notified of a birthday.

• Employee updated: If an employee changes their own details, the employees within the selected rights group are notified.

  

Timesheet

• Automatic clock-out: When an employee is automatically clocked out, the employees within the selected rights group are notified.

• Diary:  When the diary is filled out, the employees within the selected rights group are notified.

• Forgot to clock in: When an employee forgets to clock in, you as a supervisor can receive a notification about it. If you choose to receive a notification, you can then set when the notification should be sent. You can choose from Immediately, 5, 10, or 15 minutes. By setting a time, you allow some leeway in case the employee clocks in a bit late.

• Forgot to clock out: When an employee forgets to clock out, you as a supervisor can receive a notification about it. If you choose to receive a notification, you can then set when the notification should be sent. You can choose from Immediately, 5, 10, or 15 minutes. By setting a time, you allow some leeway in case the employee clocks out a bit late.

Swap shift request: The employees within the selected rights group receive an email to review a swap request.