Absence
      Back to home
      1. Help Center
      2. Settings
      3. Absence

      Managing absence types

      In this article you can find out how to manage absence types.

      Premium Plan

      🖥 Open in Shiftbase

       

      In Shiftbase you can manage the different absence types yourself and attach them to user groups. This can be useful if you want to have more or different absence types than the ones we offer by default.

      Contents

      Overview of absence types

      Add absence type

      Changing absence types

      Overview of absence types

      To view your absence types, navigate to the Settings>Absence>scroll all the way down. 

      Add absence type

      If you want to add a new absence type click on the +Add type button on the right side of the screen at Absence types. You can immediately assign the Absence type to an Absence Policy when you click on Next.

      Changing absence types

      Changing an absence type is done by clicking on the Pencil icon behind an absence type.

      • Name: Name of the absence type.

      • Icon: Icon shown with the absence type.

      • Color: Color of the absence type.

      • Surcharge: Surcharge percentage by which the absence should be recorded.

      • Order: Order in which the absence types should be displayed.

      • Disable hour calculation: No hours are calculated for this type, such as leave accrual, on-call hours and plus/minus hours.

      • Accrues time off: Leave hours are accrued during the absence.
      • Allow open ended absence: The absence created can be saved without a registered end date. This can be especially handy for sick leave.

      ⚠️ Warning: This is applied retroactively to absences. Therefore, the balance may fluctuate due to past recordings made.

      • This type is set in: Here you can choose whether this type should be set in Hours or Days. This cannot be changed later.

      • Supports wait hours: When an absence of this type is requested, wait hours can be specified. Only available for absence types in hours.

      • Must be counted as: Here you can choose from Leave or Non-attendance.

      • Can be requested by: Here you can specify which permission groups can request this type of leave.

      • Existing shifts: Here you can decide what to do with the shifts that are cancelled due to the approved absence. You can select the following options:

        • Remove from schedule: You remove the shifts that are scheduled in the period of absence.

        • Leave in schedule: This will leave the already scheduled shifts with the selected employee.

        • Move to open shift: Allows you to convert the already scheduled shifts to open shifts