Open shifts

Add and manage open shifts


🖥 Open in Shiftbase

Open shifts are free shifts to which you can invite employees. The planner determines which employees are invited. These employees receive an invitation that can be accepted or rejected.

To use open shifts, they must be enabled in the schedule settings. Next, you can make open shifts visible by going to the Schedule tab and clicking the Filters button at the top right. In this list you must check Show open shifts. When this is turned on, you will see a bar of open shifts appear in the work schedule.


Adding open shifts

Editing open shifts

Assigning open shifts

Viewing open shifts

Adding open shifts

To add an open shift, go to the Schedule tab and click the Arrow in the green button + Add shift at the top right. Then click on Add open shift.

An open shift can also be added by clicking on a day slot of the desired day in the bar with open shifts.

  • Date: The date on which the shift should take place.

  • Department: Here you specify the department/establishment where the shift will take place.

  • Instances: These are the number of employees you need for this shift.

  • Team: The team to which the shift should be assigned.

  • Shift: The desired type of shift.

  • Employee: The employees that can be invited for this shift.

  • Start time & End time: The working hours for the shift.

  • Hide end time for employees: If you check this box then employees will not be able to see the end time of their shift, this can be useful if employees have to work until the end of the shift.

  • Break: Duration of break in minutes.

  • Description: A description of the shift.

  • Repeat this shift: Check this if you want the shift to be repeated periodically. You can enter the frequency, end date and days of the repetition here.

  • Send notification: Check this if you want the selected employees to receive a notification of the shift.

💡 Tip: You can choose to show all deployable employees, then you can choose to select all these employees. This way you will immediately know who you can invite.

Editing open shifts

You can easily change an open shift. To do this, click on an open shift in the schedule, and go to the Send Invitation tab in the screen. Make your changes here and click on Save.

Assigning open shifts

You can assign an open shift directly to an employee. To do this, click on an open shift in the schedule and go to the Assign to employee tab. By assigning the shift, the selected employee will be scheduled immediately.

Viewing open shifts

Employees who have been invited to an open shift can find invitations in My requests. You get here by clicking on your name in the blue bar, and then on My requests.

From here you can accept or decline incoming open shifts. You do this by clicking on the magnifying glass behind the open shift, then you can choose either Accept shift or Decline shift.