Register employee hours worked
To ensure that employees can register their worked hours themselves, you need to give employees the appropriate permissions to do so.
Clocking in via desktop
Employees can clock themselves in by logging into Shiftbase and then clicking on their name at the top right. In the menu that appears, the employee can click on the green Clock-in button at the top.
Then the team and the shift can be selected. Should any clock restrictions (IP address or Geolocation) apply, these are also checked for the employee. When all this is done, the employee can clock-in by clicking the green Clock-in button at the bottom right.
To clock-out again at the end of the shift, the employee can repeat the same steps. Where in the menu first the green Clock-in button could be found, this has been changed into the red Clock-out button. By clicking this button a screen opens where the data of the worked shift can be checked and a note can be added. The employee can finally clock-out by clicking on the Clock-out button in the bottom right corner.
💡 Tip: Are you using custom fields? Then these will also appear in the clock-out screen. Here the employee can easily fill in these custom fields at the end of his or her shift!
Switch shift (Premium)
If you have several shifts on one day, it is possible to switch directly to the next shift during your clocked shift. This may apply, for example, if your morning shift is at location A and your afternoon shift is at location B.
If you are clocked in on your current shift, you can switch shifts as followed. Click on your name in the top right-hand corner. Here you can click on Switch shift. You will get the following window.
Then you have the following options.
- Department: Here you can select the department you want to clock in next.
- Team: Here you can select the team you want to clock in on.
- Shift: Here you can select the shift you want to clock in on.
When everything has been filled in, click on Switch to this shift. Now you are off the clock on your first shift and on to your next with just one click.
Clocking in by manager
It is possible for managers to clock-in employees. To do this go to the Timesheet tab. Here you can use the arrow on the right in the green button + Add worked hours, choose the option Employees clock-in.
In the screen that opens, select the employee, team, shift and optionally the clock-in time you want to record. If you don't enter a clock-in time, the current time will be used. Next, click the green Clock-in button in the bottom right corner to actually clock-in the employee.
Clocking out by manager
To clock-out clocked in employees as a manager, go to the Timesheet tab. To display all clocked in employees, you must have the appropriate filters selected. To do this, click on the black Filters button at the top right of the screen, here you select Currently clocked in.
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In the list of registrations, when you see clocked in employees, you will see a red button on the right side with a Stopwatch icon in it. Click this to clock-out the employee.