Importing employees with CSV
It is possible to add all your employees to Shiftbase at once through an import. You can do this with a CSV file. You can also choose to add employees manually.
Import
Go to the Employees tab and click on the arrow next to the + Add employee button at the top right, then click on CSV user import.
From this screen you can download a sample CSV file. The first line of this file contains the field names that can be specified. The second line shows an example of a user as it can be recorded. Fill in the data as completely as possible to best capture the employees.
Email: This email address allows the employee to log into Shiftbase
✱ First name: First name of the employee
✱ Last name: Last name of the employee
✱ Contract: Contract type, by default only Zero hours and Fixed hours. Click here to go to Shiftbase and see what types are available.
✱ Team: The default team of the employee
Date employed: Date the employee started working
Phone: Employee's phone number
Mobile: Employee's cell phone number
Emergency number: Employee's emergency number
Street: Street of the employee
City: City of the employee
Postal code: Postal code of the employee
Date of birth: Employee's date of birth
Place of birth: Place of birth of the employee
Nationality: Nationality of the employee
Passport number: Passport number of the employee
Scheduling Note: Scheduling note for the employee
CSN: Citizen service number of the employee
Bank account number: IBAN of the employee
Employee number: Employee number of the employee
Function: Position of the employee
Start date: The date that Shiftbase will be used
End Date: End date of the contract, empty if there is no end date
Salary: The gross hourly wage of the employee. This is not used for payroll, but for calculations like budgeting and salary indications.
Description: Description in the contract of the employee
Contract hours on Monday: Number of fixed contract hours on Monday
Contract hours on Tuesday: Number of fixed contract hours on Tuesday
Contract hours on Wednesday: Number of fixed contract hours on Wednesday
Contract hours on Thursday: Number of fixed contract hours on Thursday
Contract hours on Friday: Number of fixed contract hours on Friday
Contract hours on Saturday: Number of fixed contract hours on Saturday
Contract hours on Sunday: Number of fixed contract hours on Sunday
⚠️ Note: Fields with a ✱ are the minimum required fields for a successful CSV import.
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