Synchronize your scheduled shifts with your calendar
It is possible to have the schedule in Shiftbase automatically synchronized with your personal calendar. This will make all the data from the schedule visible in the calendar which you have. Administrators can synchronize the schedule with their calendar from within Shiftbase-
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Calendar synchronisation
To do this, go to the Schedule tab and click the Arrow in the top right corner of the blue Add shift button. Then click on Calendar synchronization.
Employees can also synchronize their schedule by going to the My Schedule tab through the Dashboard, below the schedule is a grey Calendar Sync button visible.
Both ways will bring up the screen below.
Clicking on Add new schedule will take you to the next screen.
Enter the name of the new calendar here, and select what you want to synchronize. You have the choice of:
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Schedule
- Scope: Here you can choose all schedules or just your own.
- Departments: Which departments should be visible in the calendar. -
Calendar
- Departments: Which departments should be visible in the calendar. -
Absence
- Scope: Here you can choose all absences or only your own.
- Departments: Which departments should become visible in the calendar.
- Type: Which absence types should be visible in the calendar.
- Status: Which absence statuses should be visible in the calendar.
Click Save to generate the unique link of the schedule.
⚠️ Note: The file name must end in '.ics' for different calendars. For this reason, the link can also be converted to a .ics calendar link. You can do this by adding '.ics' after the link.
The calendar synchronization retrieves the schedule from Shiftbase 10 weeks ahead into the future and 4 weeks back.
Examples of online calendars
Below are some examples of the most common online calendars.
By clicking on the name you will be directed to a help article for that programm.
