Overview of your balance and absence requests
From here you have insight into your leave balances and vacation requests. As an administrator, you can easily view and approve absences here.
Here you'll find an overview of your current amount of absence hours, expected end balance of absence hour at the end of the year/contract and the amount reserved for your future requests that have been approved.
By pressing on an absence request you can view the details of the request. if the request hasn't approved yet by your supervisor you can still freely edit the request. You can do this by pressing on the blue button with the white gear icon followed by the pencil icon. You can remove the request by pressing on the recycle bin icon.
When you press the blue + button on the absence main page you can add an absence request.
As a Type you'll choose the type of absence you'd like to request. By default, employees can only request vacation.
Next pick the start and end date of the absence. If it's for 1 day select the same start and end date.
The number of hours is already filled in automatically based on your contract type and rules. You can adjust these hours if necessary. Do you want to be absent for a part of the day? Then click on hours followed by whole day. Here you can indicate a part of the day. You fill in the desired hours that you want to include and below that the start time from when the absence should take effect.
The note field gives you the opportunity to add additional information for your request.
Selecting the option to Hide days without hours days that have zero hours allocated to them won't be displayed on the schedule.
Adding or editing an absence (Planner)
If, as a planner, you click on an absence or add an absence for an employee, you have a number of additional functions. You can approve, reject or give an undecided status to a request.
- Send notification: Ensures that the employee in question receives a message.
- Intermediate shifts: This determines what happens to the shifts the employee has on the schedule during the absence period. See below the three possibilities.
⚠️ Note: If you're automatically copying the schedule to the time sheet this will copy these shifts so the employee will have a double timesheet registration.
- Show in schedule: Leave the shifts on the schedule. Attention! If you copy the schedule automatically, employees may receive a double registration for that day.
- Remove from schedule: This will hide the shift so they aren't visible on the schedule. Hidden shifts won't be copied to the time sheet. You can make the shifts visible again by editing the absence and choosing for Leave in schedule.
- Move to open shift: This will move the shifts from the employee to the open shifts. This allows you to invite other employees to work that shift.
⚠️ Note: Moving shift to open shift can't be undone.
Here you'll find an overview of all the employees that are absent on the selected day.
You can press on a request to see the details and make changes.
Here you'll find an overview of all the absence requests that are still pending approval.
You can press on a request to see the details, make changes and approve or decline the request.