Contents

Break rules

Break calculation

Round clock break

Break interval

Split clocked shifts

Basic

Break rules

Click on Break Rules [0] to set your break rules.

  • Based on duration: Based on the number of hours worked, a break is automatically associated with the shift.

From here, the minimum and maximum working hours can be entered, with the corresponding breaks. These breaks are subtracted from the total number of registered hours. The employee is responsible for this time. These break rules can be set per day of the week.

👀 Example: When between 5 hours and 8 hours has been worked there is a 30 minute break deducted from the shift. When an employee has worked between 8 hours and 23 hours a break of 60 minutes will be deducted from the shift. If an employee works less than 5 hours no break will be charged for this.

  • Based on time: Based on fixed times, breaks are automatically assigned to shifts.

From here, the fixed times for breaks can be entered, with the corresponding break rules. These breaks are subtracted from the total number of registered hours. The employee is responsible for this time. These break rules can be set per day of the week.

You can use the setting Partial. When the actual break time is shorter than the indicated break time, the break time enjoyed is used.

👀 Example: Here, breaks are calculated at fixed times, with the length of each break set. Employees get these breaks automatically registered depending on their working hours.

  • In this example, an employee who starts at 08:00 and ends at 17:00 will have 60 minutes of breaks recorded.
  • If an employee starts at 08:00 and ends at 12:40, in this example only the first 15-minute break is recorded. If the break time is shorter than the full break time (in this case 30 minutes), it will not be recorded.

Break calculation

This is where you determine how breaks are calculated. The different options from the dropdown are highlighted below.

  • None: No break calculation, this must be entered manually.
  • Automatic: If the times correspond to the schedule, the break is taken from the schedule.
  • Always copy from schedule: By default, the break is taken over from the work schedule in the timesheet.
  • Copy from schedule unless more was clocked: If more break is clocked than is specified in the scheduled shift, then the clocked break will be recorded.
  • Always use break rules: Here, the break rules are always used to calculate and then record breaks.
  • Break rules unless more was clocked: If more break has been clocked than has been calculated according to the break rules, then the clocked break will be recorded.
  • Clocked: Employees are hereby required to clock their breaks. The clocked breaks will be subtracted from the total work time.

Round clock break

Breaks can be rounded. Different roundings are possible:

  • Total up: All recorded breaks are added together, and rounded up according to the set break interval.
  • Total down: All recorded breaks are added together, and rounded down according to the set break interval.
  • Total nearest: All recorded breaks are added together, and rounded up according to the nearest break interval.
  • Up: Each clocked break is rounded up according to the set break interval.
  • Down: Each clocked break is rounded down according to the set break interval.
  • Nearest: Each clocked break is rounded up according to the nearest break interval.

Break interval

The break interval applies to the rounding of the break time, when this is the case an interval can be set for this.

  • Per 1 minute
  • Per 5 minutes
  • Per 15 minutes

Advanced

When you click on Advanced settings in the upper right after entering these settings, there are a number of other settings visible. 🔎

Split clocked shifts

If a clocked break lasts longer than the specified break time, a new shift will start in the timesheet.

👀 Example: If the split-up time is set to 2 hours, a new time entry will be started if there is more than 2 hours between the clock-out action and clock-in action.

💡 Tip: You can also choose to always break up the shift. Then a new time registration will always be started for each new clock-in action.

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