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All notification emails that are sent from the system can be set from the notifications. Per department it can be specified which permission groups will receive an email.

💡 Tip: You can also choose not to send certain notifications. You do this by selecting the Do not send option.

Schedule

  • Exchange request: The employees within the selected permission group receive an email to review an exchange request.

  • Time-off request: When someone has submitted a leave request, the employees within the selected permission group will be notified.

  • Open shift accepted: The employees within the selected permission group receive an email the moment an open shift has been picked up by an employee.

Time-Tracking

  • Automatic clock out: When an employee is automatically clocked out, the employees who fall under the selected permission group are notified.

  • Diary: When something is entered in the diary, the employees who fall under the selected permission group are notified.

  • Forgot to clock in: When an employee forgets to clock in, the manager can receive a notification about this. When you choose to receive a notification of this, you can set when the notification should be sent. You can choose between Direct, 5, 10 or 15 minutes. By setting a time here, you leave some space if the employee clocks in too late.

Employees

Here you can specify how many days in advance you want to receive a message when an employee's contract expires.

  • First reminder: The number of days in advance that the first contract reminder will be sent.

  • Second Reminder: The number of days in advance that the second (and final) contract reminder will be sent.

  • Contract expiration: When an employee's contract expires, employees within the selected permission group are notified.

  • User file expiration: The moment an employee's file expires, the employees within the selected permission group are notified.

  • Anniversary reminder: Based on the field Date employed by an employee, employees within the selected permission group are notified when an anniversary occurs.

  • Birthday reminder: Using the Date of Birth field for an employee, employees within the selected permission group are notified when an anniversary occurs.

  • User Updated: When an employee changes his or her own data, employees within the selected permission group are notified.

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